The 1. 0 Best Collaborative Web Tools for Business. This is a blog post by Drea Knufken. Desktop software may soon be a thing of the past.
This is especially true in collaboration applications–the kind project managers and work groups use. Web- based solutions from Saa. S (Software- as- a- Service) providers are quickly replacing networked office servers.
The reasons are compelling. To name a few: * Secure, remote access from anywhere with an Internet connection* Lower software costs* Little to no setup costs* No need for technicians to setup* No long- term commitments* Centralization* Compatible with any operating system* No updating* No patching* No backing up* Add new users instantly* No computer dependence. What are My Options?
Ready to try a web- based approach? You have a boatload of options. To give you an idea of what’s out there, we’ve reviewed ten of the best applications available. Some of these applications are best suited for project managers. Others are for more generalized corporations. Still others are best for big business.
Pick the one that best suits your needs–and try before you buy. Socialcast. Features: * Microblogging* Group creation* Company social network* File attaching* Email integration* RSS feeds. Pros: * Creative setup process* Clean, simple interface* Very easy to use* Well- executed microblogging* Desktop, mobile clients* APICons: * Extremely limited functionality* Not much business use* Could be less productive to use* No outsider integration. Overview: Socialcast is dubbed a “microblogging” application. The homepage has a non- traditional, in- your- face design. Socialcast makes it easy to navigate through their homepage to discover everything their software can offer. Instead of wasting time reading, I simply enter my work email address, press one button, and my private network is created.
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Next, I have to enter my personal and work information, as well as optionally invite other users I work with, below, for, etc. This helps to easily create an organized network within your company.
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After finishing these quick steps, I have the option to download their desktop client (Adobe AIR; pretty neat). Upon entering the application for the first time, I’m greeted with a very airy, open interface that reminds me strongly of the i. Tunes layout (wonder if that was on purpose). I’m hit with two assumptions right away.
Best Online Collaboration Tools. Free and paid tools for online collaboration. Share Pin Tweet Submit Stumble Post Share By Gabriela Warren. Mobile Office Expert By Gabriela Warren. Updated September 20, 2016.
One, as they obviously stated, this application is completely microblogging/Twitter- centric. Secondly, it doesn’t seem like this does much more than that. While there is detailed profile information, social aspects, groups, etc, I don’t see any features that are really business- focused. Why would I want this in my business?
Yes, it does act as a much better communication tool as opposed to email. But it doesn’t seem like its aim is to do that because it floods your inbox with updates for every possible action (option to disable). And if you’re going to introduce a communication tool for your business, why not have the functionality to handle tasks, events, wikis, organized files, project collaboration, CRM, etc.? I continued to spend some more time using this application but simply couldn’t find anything else to do with it. If you’re looking for a real bare- bones way to communicate in your office, then maybe this could work for you.
This “basic” service (vs. I would recommend testing out a few others before really committing your time and resources to an application as bland as this. Price: Free for basic use (unlimited users).
Find and compare Collaboration software. Advanced content management and communications with AI tools to drive. Solution that takes the best of whiteboarding software and the best of collaborative platforms and puts. Here's a list of the best online collaboration tools designed to help your team be more productive and manage projects better. Best Industries; Funding; Incubators; Business Plans; Naming; Home-Based Business; The UPS StoreView; Grow. Strategy; Operations; Sales. The Best Collaboration Tools. Five free tools to keep a virtual company. Collaborative software or groupware is an application software designed to help people involved in a common task to achieve their. Collaborative management tools facilitate and manage group activities. But before you start taking a look at individual tools, it is a good idea to first determine what type of collaboration tool suits your team best. Opinions expressed by Forbes Contributors are their own.
Must call for the enterprise pricing. Reviews: * App. Appeal: Socialcast Review* Socialcast is Friend. Feed for your business. Zoho Projects. Features: * Task lists* Overviews of task dependency* Project milestones* Streaming project activities and status messages* Calendar* Folders* Integrated with Zoho Office* Forum discussions* Wikis* Chat rooms* Project reports (Gantt charts)* Timesheets* Integrated with Zoho Invoice* RSS* SSL support. Pros* Great features for project managers* Good, detailed task lists* Strong calendar feature* Milestones* Gantt charts* Good for small businesses or contractors* Invoicing* Pretty useful for a free software. Cons * Not very organized or intuitive UI* Interface isn.
This is a theme that continues into the application itself. After choosing a username and password, you enter the URL you want to use for your project. Before getting to the main dashboard, you create your project name and description. Add client names and users on that first page. Now your dashboard appears. On this page, you can update your own status and read the status updates of others. The updates are intuitive, saying what you did in a short sentence.
I did notice that the system was a little slow when I made changes. Besides your dashboard, there are 1. They are: Tasks & Milestones, Calendar, Meetings, Documents, Timesheet, Reports, Forums, Wiki, Chat, and Users. Initially, it looks like a lot of features are haphazardly put together. In the free version we tried, you can.
It would be nice to customize the clutter out of this setup, but you can’t. Here are some of the highlights: Tasks & Milestones: When you enter a new milestone, you can flag it to choose whether to make the milestone internal (private) or external (visible to other users). Task lists are similar, with advanced options like start/end date, priority (none to high), and % completed (from a dropdown menu).
You can reorder, delete, or copy the tasks once they. The calendar is customizable–it will show tasks, milestones, and/or meetings based on your selections.
The meetings section is pretty basic, but does include repeats and participants. The Documents page lets you share documents. According to the Zoho Project demo, you can store and organize your files in a central area. The system is compatible with Zoho. Docs and Google docs. It includes version management, tags, and folders.
The program also lets you preview images, add links, and notify users of updates. Timesheets also aren. You can go to a date on your calendar, click on a timesheet icon, and enter tasks, duration, and billable/non- billable on the right sidebar that appears. If you want, set a timer to automatically log your time. You click on the timer to start and stop it, then your time automatically records on your calendar. Finally, you can create an invoice from timesheet from . You can customize your chart and upload statistics by user or folder.
The Forums page lets you build your own forum, by project. The wiki sums up your changes to the pages in your project. It would be nice if the wiki were more customizable. Next comes the Chat page, featuring a pretty basic chat window that allows you to send files, too. Onto the Users section. List users here, either as project or client users. At the right, there are settings, support, and help tabs.
In settings, there are two tabs: General Settings and Company Profile. In general settings, you enter your own name, nickname, job title, and phone numbers. In company profile, you enter your company.
Finally, in Setting, you adjust your task lists and templates. Also, if you navigate into your profile, you get a whole different profile menu. When I did this, it took me a few tries to even figure out where my dashboard went and how to get back to it.
The chat, invoicing, and forum features make this application great for small businesses and independent contractors, especially those working remotely. The Gantt charts, milestones, and a few other features make it good for project managers, too.
If they fixed the bulky interface, it would make a big difference. Pricing: * Free version for one project only.* Standard $1.
Express $2. 0/month* Premium: $3. Enterprise: $8. 0/month. Reviews: * Tech. Crunch: Zoho. Projects challenges Basecamp on project management* Small. Biz. Trends: Review of Zoho Projects: Project Management Tool* CIO: Kiss Microsoft Office Goodbye: Three Alternatives to Office 2.
PBWorks. Features: * Collaborative page editing* Audit trail / activity feeds* Document management* Projects* In- depth security and permission options* Versions for different businesses* Tagging / folders* Search* Real- time collaboration. Pros: * Massive customer base* Sleek, rich interface* API* High- end customization.
Cons: * Confusing to learn* Expensive* Seems geared to big businesses / enterprises. Overview: PBWorks originally started out as PBWiki, strictly a hosted wiki service for businesses. Now, they’ve made the leap into full business and enterprise collaboration services. Their company website features a minimalistic, sleek design.
Things got more confusing once I found that there are editions for personal use, business use, academic use, legal use, and so on. It’s assuring to know that they offer these custom solutions to make their applications a better fit, but it might be a little intimidating if you’re just a typical small business looking for an app. The features page seems to be missing some detail as it doesn’t really explain what you’re getting in a straight- forward manner.
The only thing I found about pricing or packages was that it’s $2. After completing the first page about myself and my business, I’m given the option to have a rep call me and walk through their business edition with a custom demo (3. After finishing the registration, they remind me that my “PBWorks network is made up of workspaces, a collection of documents about a specific topic, like a project (I’m) working on. Each workspace contains pages. Create and edit workspace pages to store content about the topic (I’m) working on.”The application interface has a very sleek, simple design to it, which I like. A quick browse of the settings shows some in- depth customization abilities, as well as information about some real- time collaboration tools they offer. I also notice the widget at the bottom where you can open a live chat at any time.
I enter the free trial workspace they created for me to get an idea of what this application really does.
The Best Collaboration Tools. Business Productivity. Handshake is the place to meet your next friend, programmer, project manager, accountant, interface designer and more. By adding someone as a contact here, you can collaborate online in 8apps. Handshake is social networking with purpose. Blue. Tie. com is a free Web- based email, calendaring, and file sharing for new and growing businesses. Each account includes up to 2.
Business IT Online offers free online small business software applications that take away the need for a costly networked IT solution. It provides the host, maintain it, upgrade it, secure it and back it up so all you need to do is use it. Among the applications are the following: Calendar Online – an integrated online scheduling application to help you manage your personal activities and track team and resource availability. Cash Flow management software enables you to stay on top of your finances and avoid the number one reason why small businesses go out of business.
Contacts Online keeps a secure and easily accessible central database of business contacts for your team. Business IT Online’s unique contact filter allows you to store contacts as individuals or companies and find the contact details you need, much faster. Documents Online If you want to work from home as well as the office, it might seem like a distant dream to be able to access all of your important files from multiple locations.
Business IT Online is your solution. Marketing Online is a free online business profile (a .
It was created for business teams, not the IT department. That is why no technical knowledge or programming experience is required. Colligo software enables mobile teams equipped with wireless capable laptops to instantly and securely network together no matter where they are working – at the client site or on the road. Once connected, they can share files, share an Internet connection, share a printer, collaborate on a document, chat, compare calendars and much more. Concept Share allows you to easily share designs inside Workspaces that contain designs related to a certain topic or project. It’s easy to invite people into a workspace. Invite team members, managers, clients, and consultants to add and reply to comments, chat and markup designs.
People do not have to be in the workspace at the same time to contribute. Workspace members can log- in anytime to any workspace they are member.
If members do happen to be in the workspace at the same time they can collaborate with real- time chat and real- time comment updates and concept updates. Confluence is an enterprise wiki that makes it easy for your team to collaborate and share knowledge. Adding, sharing and finding content has never been easier. These benefits come with all the additional features needed to make it a part of your business: enterprise security, simple installation and management, user- friendly WYSIWYG interface, powerful tools for structuring and searching your wiki, professional features such as PDF export and automated refactoring, and more.
Contact Office allows to easily manage your data (emails, contacts, meetings, documents, tasks, . Share your data and access shared data efficiently in the context of work or leisure groups. Your data are safe and available anytime on the Web, on a PDA (online or offline) or on a WAP capable cell phone. Copper is a web- based project management and collaboration tool used by teams to share and manage clients, projects, tasks, files, contacts and events quickly and easily. Used by leading organizations like Apple, Cisco, Praystation, and Ogilvy One, yet affordable for all business sizes, discover how Copper can help your business by signing up for your free trial.
Cross. Loop is a free secure screen sharing utility designed for people of all technical skill levels. Cross. Loop extends the boundaries of VNC’s traditional screen sharing by enabling non- technical users to get connected from anywhere on the Internet in seconds without changing any firewall or router settings. It only takes a few minutes to setup and no signup is required. Eloops software includes project management, calendar, data backup, and social networking software.
Foldera is a free and intuitive filing system of web- based folders that automatically organizes your work WHILE you work. Whether you work alone or in a workgroup environment, Foldera is super easy to use and makes working with multiple files and people seem practically effortless.
Google Docs & Spreadsheets is a free web- based word processing and spreadsheet program that keeps documents current and lets the people you choose update files from their own computers. You can, for example, coordinate your student group’s homework assignments, access your family to- do list from work or home, or collaborate with remote colleagues on a new business plan. Google Docs & Spreadsheets allows you to import your existing documents and spreadsheets, or to create new ones from scratch. You can edit your documents from anywhere. Google Docs & Spreadsheets accepts most popular file formats, including DOC, XLS, ODT, ODS, RTF, CSV, etc.
Besides, you can publish your documents and spreadsheets online with one click, as normal- looking web pages, without having to learn anything new. Huddle is a network of secure online spaces that combine powerful document, project and team tools with the simplicity of social networking site. It is ideal for brands, advertising, marketing, PR, design, legal and accountancy companies as well as freelancers and consultants. Use huddle to manage multiple projects from one interface, securely share and approve documents, deliver superior client service and add value to your existing relationships. Joyent is run by, and for, people who love publishing on the Web. Design, develop and deploy applications using our collaboration software, data backup services and on- demand computing solutions. The ease with which Joyent solutions scale to meet increased demand allows startups and developers to focus on growing their business – instead of watching over their servers.
Long. Jump is a dynamic business applications that manage and coordinate teams and information. The Long. Jump Catalog provides affordable, web- based applications you can subscribe to that power your business. It makes it easy to centralize your business data to share with your team, while also automating common business processes. Customize or create your own applications that address your unique business needs without writing a single line of code. Mindquarry is an Open Source collaborative software platform for file sharing (documents, images, media files, etc.), task and project management, team collaboration and Wiki editing that meshes simplicity and functionality. As a result, knowledge workers are able to connect with team members and share information from wherever they are, effectively improving team- work and increasing productivity within the company. Near- Time integrates wikis, weblogs, and file- sharing to deliver the fastest ROI for your collaboration investments.
Nexo is a free service that allows groups to collaborate online. Groups can share interactive calendars, pictures, videos, tasks, polls, comments, blogs, files and much more.
Octopz contains a full range of powerful features to enhance effective online collaboration including: one- click participation (recipients of an email invitation simply click on a link to join the virtual Meeting Room), on- screen annotation, support for digital Media/Content,Text Messaging/Vo. IP/Webcams, archiving, administrative tools, and more. Open. Teams. com is web- hosted collaborative software to foster a more innovative culture.
In addition to project collaboration, blogging, social networking, community building, and knowledge management, Open. Teams is an innovative initiative development solution where employees collaboratively seed and mature new ideas for additional revenue, productivity, and cost- savings. Quick. Base. com is flexible online working application. With Quick. Base from Intuit, your team finally has an easy way to organize, track and share information – all from a single web site. Watch productivity soar with Quick. Base’s customizable online workgroup applications.
Plan. HQ. com is an online business planning tool that takes your plan away from being a static document and turns it into a dynamic and up- to- date overview of where you’ve been, where you are and where you’re going. With Plan. HQ, your business plan changes as your business changes, not just once or twice a year. Your whole team is actively involved in creating your plan and can align and prioritize all their work against goals.
This means that everyone is always working to plan and ensures you achieve your goals. Project. Spaces is a simple, secure and powerful web- based workspace to help your project teams, workgroups, committees, partners, and others quickly and easily connect, share and collaborate. Project. Spaces is easy to use and can be set up in just a few minutes. It was created for the average computer user – not techno geeks. You can share documents with project team members regardless of geographic constraints. At one glance, view and access your most recent tasks, announcements, events and discussions on your project homepage. Participants have the ability to directly update status of their tasks and other information.
Solodox allows to create a document right in your browser. Edit on any machine you can find anywhere. You can create a project for your group. Invite members to read or edit the project. Share your document with your friends. Do a simultaneous editing with your friends. Download documents as HTML/RTF/Word/Text file to the machine of yourself.
Solodox supports English, Japanese and Chinese. Team. Work. Live is an intuitive, secure, web- based project management and collaboration tool.